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Policy on the recruitment of staff

Policy on the recruitment of staff


The purpose of this policy is to outline the process for recruiting staff to vacancies. Please refer to the company’s Operational Policy for detail relating to rPre-employment checks through which a candidate will register with Direct Medics Ltd.


Booking an Assignment

Upon completion of registration, the assigned Recruitment Consultant will make contact by SMS, email and telephone to discuss potential placements, particularly if staff regularly update their Consultant regarding availability. At this stage Recruitment Consultants can send a login to candidates who have satisfied all relevant compliance requirements for the Direct Medics App. This is an opportunity to be informed about jobs first so it is important that regular contact is kept; this is especially important in the event of a change to location, grade or specialty.


When staff members are interested in booking an assignment, they must contact their Recruitment Consultant as soon as possible, via email, text, phone or via the App. They will be referred to their Compliance Officer in the event that registration documents have expired, otherwise their details will be put forward immediately for consideration. If selected, the company will confirm the details verbally and follow up with a written confirmation by email or App notification. The confirmation will include all relevant information about the assignment, including reporting instructions, any travel and accommodation arrangements and instructions on payment for the assignment. Any queries upon receipt of your confirmation should be addressed immediately to allow for a smooth start to assignments.


Payment

Different pay rates apply to different assignments. Before commencing an assignment staff members are informed both verbally and in writing, the rate of pay applicable to the assignment. Payment is made to staff on submission of a timesheet without exception. All information given must be accurate and timesheets must be completed in full and every shift must be authorised with an appropriate signature. The position / grade worked must also be identified. Payroll takes place weekly, with all timesheets submitted by 11.00am on Monday paid to arrive by the following Monday. Payment will be made by Banker’s Automated Clearing Services (BACS) directly into bank/building society accounts, with a pay slip emailed. Staff members must advise of any change to personal circumstances, e.g. change of address, email address or bank account.


The Company is required by law to deduct PAYE and Class 1 National Insurance Contributions. Therefore, staff members are required to pay income tax on earnings (if they exceed the threshold for the current financial year). The rules affecting people working through agencies are contained in Section 134 TA 1988 (formerly section 38, Finance (No.2) Act 1975). Dependent upon earnings, staff members may also be eligible for auto-enrolment onto the company’s pension scheme (which can be opted out of if they so wish).


Any queries relating to pay must be directed to the Finance team at Head Office; email queries should be directed to finance@directmedics.com.


Removal from the Company’s Register


Staff may be removed from the register in the following circumstances:

  1. Where a member’s conduct or standard of work has seriously fallen below the level required by the
  2. If it is believed that a member has acted in an unprofessional manner, the company reserves the right to remove you from your assignment and not re-assign until the matter has been investigated and resolved.


Examples of such conduct are as follows. This list is not exhaustive:


  1. Failure to attend a Client having accepted an engagement, or repeated lateness.
  2. Failure to provide care in a fashion consistent with the member’s professional code of conduct or in a caring and appropriate manner, e.g. sleeping on duty, non-adherence to clinical instruction etc.
  3. Failure to carry out reasonable instructions of the Client.
  4. Breach of trust involving the Company or the Client.
  5. Disclosure of confidential information to a third party relating to either a Client or the Company.
  6. Misconduct, affecting either the Client or the Company. This includes being under the Influence of alcohol or any substance that will adversely affect your performance, theft, abusive or violent behaviour, harassment, criminal conviction etc.


All staff should ensure full understanding of what is required.